THIS IS HOW WE COLLECT AND USE YOUR INFORMATION
LAST UPDATED JUNE 4, 2021
WHAT PERSONAL INFORMATION WE COLLECT
In connection with our business, we collect and process the following categories of Personal Information of individuals:
HOW WE COLLECT PERSONAL INFORMATION
We may collect Personal Information from you in a number of ways. For example, we may collect Personal Information from you if you choose to create an account with us, complete an online survey or feedback form, visit our Site, rate or review products, sign up to receive communications from us, email us, or order any products or e-gift cards.
We also collect information from other sources. Sanctuary automatically receives and records Personal Information on our server logs from your browser as well as through other analysis of the Site. Information collected may include but is not limited to your browser type, your operating system, your language preference, any referring web page you were visiting before you came to our Site, the date and time of each visitor request, and information you search for on our sites. We can also track the path of page visits on the Site and monitor aggregate usage and web traffic routing on the Site. We may collect Personal Information using cookies, web beacons or similar technologies, or through third parties using similar technologies. A “cookie” is a piece of data stored on your computer. When you visit the Site, your web browser may store cookies on your computer, which will better enable you to navigate the Site upon return. You can change your web browser settings at any time to stop accepting cookies or to prompt you before accepting a cookie from the sites you visit. You may use the Site even if you choose to reject or delete the cookies; however, some functions of the Site may not be available to if you do so. Cookies also may be used by some of the other websites for which a link is placed on the Site. If you are in the United Kingdom, the European Union or another country where we need your consent in order to drop non-essential cookies on your device, we will not do this without obtaining your consent.
We may access Personal Information about you from third-party sources and platforms like Facebook, other social media and marketing platforms, marketing or ad firms. The Personal Information we collect may include your username and connection services, age range, gender, interests, advertisement interaction and viewing data and unique identifiers like a mobile identification number.
CHILDREN AND PRIVACY
If you are under 13, DO NOT USE THIS SITE. We do not knowingly collect Personal Information from children under age 13. If you are under age 13, you are not permitted to use the Site.
If you are 13 - 17 years of age, you may visit, browse and use the information on the Site but you may not register an account or submit any Personal Information. If you are 13 - 17 years old, by browsing the Site you confirm that you have the permission of a parent or guardian to do so. If you are a parent or guardian and believe that we may have inadvertently collected Personal Information from your child, please notify us immediately by sending an email to firstname.lastname@example.org.
HOW WE USE PERSONAL INFORMATION
We use the Personal Information we collect to communicate with you, advertise and of course, improve our Site.
We may use any of the information we collect from you to serve you, respond to you, provide customer service and improve the Site and our products and services, including to:
We may de-identify and anonymize Personal Information to create statistical data or system usage data, by removing all personal identifiers and/or aggregating your data with other’s data so that it is not identifiable as to any particular person. Such de-identified data may be retained and used by Sanctuary to improve its products and services, provided to third parties, and used for any other proper purposes, subject to any limitations of applicable laws.
SHARING PERSONAL INFORMATION WITH THIRD PARTIES
No sale of Personal Information. We never sell or rent Personal Information to third parties.
Disclosures of Personal Information. We can disclose and share the Personal Information we have collected with others, in the following circumstances:
We also may share your Personal Information in response to a subpoena, legal order or official request; when we believe you have acted in violation of the Terms of Service; to investigate, prevent or take action regarding suspected illegal activities, fraud or potential threats; to exercise legal rights or defend against claims; or as otherwise permitted or required by law.
We also may use, share or sell non-personally identifiable information, such as aggregated and de-identified data, with third parties. Such data will not be in a form that is identifiable or re-identifiable as to any individual person.
If you elect to participate in any promotions, sweepstakes, surveys, questionnaires, or other events during your visit to the Site, the rules or terms and conditions for those events may indicate that your Personal Information will be shared with third parties with your consent. Please review the applicable rules or terms and conditions for any promotions, sweepstakes, surveys, questionnaires or events.
RETENTION OF PERSONAL INFORMATION
Sanctuary processes and retains Personal Information to fulfill the purposes identified above. Personal Information is retained and archived for the time periods permitted by law. Typically, this is the period of your relationship with us and the following period during which you or we could bring a claim against each other. Sanctuary will delete an individual’s Personal Information in response to that individual’s request, as set forth in the “YOUR RIGHTS RELATING TO YOUR PERSONAL INFORMATION” section below.
We reserve the right to retain usage data relating to our products and services, as well as data that has been anonymized and/or aggregated, to the extent permitted by applicable laws. With respect to any Personal Information collected by us for marketing or for our own internal purposes, we will retain that data for a reasonable time in order to fulfill those purposes.
YOUR RIGHTS RELATING TO YOUR PERSONAL INFORMATION
Opting into and out of communications. You don't have to hear from us or from our marketing partners, like perfume brands, if you don't want to. We share your Personal Information with our marketing partners only if you opted-in to receiving communications from them. You may opt out of receiving future opt-in communications by contacting us as set forth in the “YOUR RIGHTS RELATING TO YOUR PERSONAL INFORMATION” section below. You may also click the “unsubscribe” link at the bottom of any emails you receive from us and follow the instructions provided.
Your California privacy rights. This section applies to California residents only.
Your Canadian privacy rights. This section applies to Canada residents only.
Under various Canadian privacy laws, including the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA), we are required to comply with certain principles with respect to your Personal Information. These principles are:
If you wish to exercise any of your rights or make any requests relating to your Personal Information or data under the principles outlined above, you may contact our Data Privacy Officer at the contact information set forth below. We may be unable to remove, correct or provide access to Personal Information to the extent that we are processing it on behalf of our customer, it is permitted or required to be retained by applicable law or document retention and data backup policies, or if removal is not practicable due to technological reasons. Please note that removal of your Personal Information may prevent or hinder us from providing further services and information to you.
We may require you to provide sufficient information to permit us to provide an account of the existence, use, and disclosure of Personal Information. The information provided shall only be used for this purpose.
Your Personal Information may be transferred outside of Canada for processing and storage. We and our service providers may store Personal Information on servers located in other jurisdictions, including the United States. Please note that privacy laws in such jurisdictions differ from Canadian privacy laws (e.g., PIPEDA) and that in some jurisdictions your Personal Information may be accessed by law enforcement authorities or the courts in such jurisdictions.
Your United Kingdom and European Economic Area privacy rights. This section applies only to individuals in a country in the United Kingdom and European Economic Area
For the purposes of data protection law in the United Kingdom and European Economic Area countries. Scentbird is the "controller" of your Personal Data as described in this notice.
The laws of those countries provide a number of reasons for which we may collect and use your Personal Data. Our reasons are as follows:
We will transfer your Personal Data to the United States, which might not ensure the same level of protection as the data protection laws of those countries. When we receive your Personal Data in the United States we will comply with the General Data Protection Regulation or UK data protection law to the extent it applies to our use of your Personal Data.
You have certain rights over your Personal Data used by us. These rights are explained below but they are subject to certain exemptions.
If you would like to exercise any of these rights, please contact us using the information below. We may ask you to verify your identity before carrying out a request.
You are also free to lodge complaint with the supervisory authority or regulatory body, should you feel that we process your Personal Information in a way that is against applicable law.
THIRD PARTY LINKS
We are not responsible for linked sites.
UPDATING YOUR INFORMATION
We don’t want to send your perfume to the wrong home. You must keep your Personal Information current and updated. You may update your shipping information by logging into your account and making edits to the “Billing & Shipping” tab. Similarly, you may update your Personal Information and password by logging into your account.
STORAGE OF PERSONAL INFORMATION
We may store Personal Information that we have collected (through the means described above) on our premises and in our information system at our facilities, in third party data centers, in the systems of third party service providers, and in cloud storage solutions. Sanctuary is located in the United States.
Sanctuary uses appropriate physical, organizational and technological measures to protect the Personal Information you provide to us against loss or theft, and unauthorized access, disclosure, copying, use, or modification. If we use third parties to host our products, we will use third parties who meet required privacy and security standards. However, no electronic data transmission can be guaranteed to be secure from access by unintended recipients and Sanctuary will not be responsible for any breach of security unless this breach is due to its gross negligence. In transacting business with us through our Site, you assume the normal risks inherent in transacting business online.
Sanctuary uses reasonable administrative, physical and electronic security measures to protect against the loss, misuse and alteration of Personal Information.
We try our best to make sure all our information is safe, but the Internet is not completely secure. Any transmissions you make over the internet are at your own risk. No transmission of data over the internet is guaranteed to be completely secure. It may be possible for third parties not under the control of Sanctuary to intercept or access transmissions or private communications unlawfully. While we strive to protect Personal Information, neither Sanctuary nor our service providers can ensure or warrant the security of any information you transmit to us over the internet. Any such transmission is at your own risk.
SANCTUARY CONTACT INFORMATION
If you have any questions, comments, or concerns about our privacy practices, or would like to exercise any of your rights related to your Personal Information, please contact us at email@example.com or mail us at:
1600 Perrineville Road
Ste. 2 – 395
Monroe Twp., NJ 08831
Attention: Data Privacy Officer
When contacting us, please include your name, address, email address, and your specific request. Please allow thirty (30) days for a response. Sanctuary is only required to respond to one privacy request per customer each year, and is not required to respond to requests made by means other than through the above email and mail addresses.
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